Promoter Assistant (Associate Level)
Full Time
Location: London, office based
Salary: DOE
Why join Kilimanjaro Live?
Kilimanjaro formed in 2008 and now put on over 800 live shows a year nationally, from clubs and theatres to stadiums and other outdoor sites.
Kilimanjaro has won various Promoter of the Year awards from esteemed organisations such Music Week, LIVE, and we believe this is because our promoting team takes pride in spotting new talent and working closely with agents, managers, and record labels to nurture and grow artists’ careers, something we are all zealous about.
We are a team who enjoy challenges and ever-changing priorities, love being at our shows and are always striving for our artists and ticket buyers, company and industry through hard work and passion for live events, ensuring the best possible experience for everyone.
Sam Fender, Ed Sheeran, Stereophonics, Hans Zimmer, Gorillaz, Cat Burns, Don Broco, Bullet For My Valentine, and Phoebe Bridgers and are among the scores of artists who the company has promoted concerts by in recent years.
We’re inclusive!
Be yourself. That’s who we’re hiring. Our culture celebrates and supports the difference that makes each of us unique.
Role purpose.
To provide experienced, high-level support to the Promoter in all aspects of delivering live events and tours in a fast-paced environment. You will be working on everything from pubs to arenas and stadiums and experience of these would be useful but not essential
As a Promoter Assistant, you’ll act with greater autonomy by reacting quickly and making decisions, carrying out essential tour admin with a great eye for detail, maintaining strong cross-departmental and external relationships, being the conduit of information and keeping momentum, and contribute strategically to the planning, launch and execution of shows and tours.
You’ll have a good understanding of routing, setting budgets, marketing, ticketing, and production.
You will have an idea of trends and movements in UK and international music and spoken word scenes and be comfortable building strong relationships with artist teams, including agents, managers, PRs, touring personnel, etc.
You will be a key part of the delivery team on the Promoter’s major projects, overseeing guest list arrangements, and representing the promoter with all other departments.
We promote shows throughout the UK and expect that you will be attending as many shows as possible whilst keeping on top of your workload. Strong organisational, adaptability and prioritisation skills, along with the ability to work under pressure and to deadlines will be of paramount importance to the success of this role. We want to help you expand your knowledge, gain experience and progress.
Key Responsibilities and Accountabilities.
Assist promoter with full cycle of show/tour delivery: researching viability and availability of venues and dates, routing tours, and confirming shows with venues and internally.
Ability to prioritise and adapt to changing workload requirements and communicate effectively with everyone involved in shows / tours.
Prepare and manage budgets, financial projections, and settlements; ensure accurate tracking of income and expenses.
Coordinate contract negotiations / artist & venue contracts in liaison with legal / contracting team.
Scheduling: managing calendar(s), meeting coordination, travel, logistics for the promoter, including out-of-town travel and shows.
Oversee marketing and promotional activity for shows: drafting or reviewing campaign plans (posters, flyers, digital, radio/TV where relevant), managing ad materials & artwork, collaborating with marketing team to maximise sales.
Monitor ticket sales, analyse data, and adapt promotional strategies to optimise performance. Handle guest lists, hospitality, ticketing issues, liaising with internal ticketing team.
Act as first point of contact for artist/agent/venue/manager queries; maintain professionally strong relationships.
Ensure compliance: immigration / work permits for international artists, insurance, local licensing where needed.
Deliver show-related reporting: post-show financial & marketing reports; feedback to internal teams and artists / agents.
Assist with production and logistics: working closely with the production department to ensure smooth delivery.
Mentor / oversee more junior promoter assistants; delegate where needed.
Represent Kilimanjaro Live at shows, conferences, meetings, maintaining the company’s brand and reputation.
Undertake ad hoc duties/projects as required by senior management.
Required Competencies & Experience.
Strong understanding of the UK live music landscape: venues, tour routing, agents, promoters.
Excellent financial acumen: budgeting, forecasting, settlements.
Solid understanding of tour / live events marketing.
Strong administration / organisational skills; ability to manage multiple overlapping projects with tight and moving deadlines.
Outstanding verbal & written communication; excellent attention to detail.
Proficient in Microsoft Office, especially Excel; familiarity with ticketing systems a plus.
Ability to build and maintain relationships — with agents, venues, artists, internal teams.
Flexible attitude: ability to work evenings and weekends as required by show dates and to get the job done.
Strong problem-solving skills: ability to adapt and take initiative.
A team player and mentor, approachable and reliable; ideally some experience supervising or guiding junior staff.
Benefits
25 days holiday plus an extra 3 days for when the office closes between Christmas and New Year
Free tickets to shows across the KMJ Group where available (we encourage this!)
Private health insurance and access to mental health support
Life insurance
Enhanced maternity/paternity pay
An employee and employer-matched pension scheme totalling 10%
Cycle to work scheme
Season ticket loan
Please send your CV and cover letter to careers@kilimanjarolive.co.uk
Applications will be reviewed when received so don’t delay with applying!
Due to the high level of applications, we are unable to respond to unsuccessful candidates.
If you have any accessibility issues with this type of application, please do not hesitate to reach out and let us know how we can help.